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Legal Compliance

Last updated: 01/01/2025

1. Labor Legislation Compliance

UsePonto is an electronic time clock system 100% compliant with Portaria MTP No. 671/2021 and its updates. Our platform was developed strictly following all legal requirements to ensure the legal validity of work time records.

The system is updated with the following ordinances:

  • Portaria MTP No. 671/2021 - Base REP regulation
  • Portaria MTP No. 1.486/2022 - Layout updates
  • Portaria MTP No. 3.717/2022 - Technical adjustments
  • Portaria MTP No. 4.198/2022 - New requirements
  • Portaria MTE No. 2.420/2023 - Recent updates

2. Digital Signatures (AFD & AEJ)

Legal files generated by UsePonto follow security and authenticity standards required by Brazilian legislation.

AFD - Data Source File

Immutable file containing all original time clock records, without any treatment or modification.

  • Append-only file - records are never altered or deleted
  • Protected by CRC-16 checksum and SHA-256 hash
  • CAdES standard digital signature (.p7s detached)
  • Mandatory minimum retention of 5 years
  • Layout according to gov.br specification

AEJ - Electronic Work Time File

File containing AFD data plus authorized treatments and adjustments, generated by UsePonto as PTRP (Time Record Treatment Program).

  • Reference to original NSR (Sequential Record Number) from AFD
  • Includes work time adjustments authorized by employer
  • Official layout according to gov.br specification
  • CAdES standard digital signature
  • Work time duration calculated in minutes

3. REP-P System (Program-based Electronic Time Clock)

UsePonto operates as REP-P, the most modern and flexible mode of electronic time clock.

REP-P Advantages

REP-P is a 100% digital system that requires no specific hardware, offering total mobility and convenience.

  • 100% digital system - no physical equipment needed
  • Immediate digital receipt after each clock-in (PAdES signature)
  • Integrated facial recognition and geolocation
  • Instant deployment without bureaucracy
  • Automatic compliance updates

✅ REP-P does NOT require a collective labor agreement (ACT or CCT), unlike REP-A which requires union negotiation.

Comparison: REP-P vs REP-A

REP-A (Alternative)

  • Requires ACT (Collective Agreement) or CCT (Collective Convention)
  • Needs union negotiation
  • Must monitor agreement expiration (alert 60 days before)
  • Higher deployment complexity

REP-P (Program) ✓ UsePonto

  • Does NOT require collective agreement
  • Immediate deployment
  • Only software compliance needed
  • Simplicity and agility

4. CLT Compliance

UsePonto automatically implements all validations required by Brazilian Labor Laws (CLT):

Art. 58

Maximum 8 hours daily (10 hours with compensation)

Art. 59

Limit of 2 overtime hours per day

Art. 66

Minimum 11-hour rest between shifts (inter-shift rest)

Art. 71

Intra-shift break: 1 hour for shifts >6h, 15 minutes for 4h-6h

Art. 74

Mandatory time clock for companies with 20+ employees

11 Mandatory Clock-in Validations

Every time clock entry in UsePonto goes through the following automated validations:

1 Authenticated employee with active employment
2 Chronological sequence of entries
3 Minimum 1-minute interval between entries
4 Block future time entries
5 Prevention of duplicate entries
6 10-minute daily tolerance (Art. 58 §1º CLT)
7 Alerts on holidays and weekly rest days
8 Overtime limit control (2h/day)
9 Intra-shift break validation
10 Inter-shift rest validation (11h)
11 Geolocation support

5. Certifications and Compliance

Portaria MTP 671/2021

100% compliant with current electronic time clock regulation

REP-P Certified

REP-P system approved according to legal specifications

LGPD Compliant

Personal data processing according to Law 13.709/2018

eSocial Compatible

Integration with events S-2200, S-2206, S-2230, S-1200

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