Legal Compliance | UsePonto

1. Labor Legislation Compliance

UsePonto is an electronic time clock system built to support REP-P operations with time records, audit trail, and documents used in work time review.

The system is updated with the following ordinances:

Portaria MTP No. 671/2021 - Base REP regulation
Portaria MTP No. 1.486/2022 - Layout updates
Portaria MTP No. 3.717/2022 - Technical adjustments
Portaria MTP No. 4.198/2022 - New requirements
Portaria MTE No. 2.420/2023 - Recent updates

2. Digital Signatures (AFD & AEJ)

Legal files generated by UsePonto follow security and authenticity standards required by Brazilian legislation.

AFD - Data Source File

Immutable file containing all original time clock records, without any treatment or modification.

Append-only file - records are never altered or deleted
Protected by CRC-16 checksum and SHA-256 hash
Original record preservation for audits
Mandatory minimum retention of 5 years
Layout according to gov.br specification

AEJ - Electronic Work Time File

File containing AFD data plus authorized treatments and adjustments, organized by UsePonto for work time review.

Reference to original NSR (Sequential Record Number) from AFD
Includes work time adjustments authorized by employer
Technical layout according to gov.br specification
Support for monthly HR and payroll review
Work time duration calculated in minutes

3. REP-P System (Program-based Electronic Time Clock)

UsePonto operates as REP-P, the most modern and flexible mode of electronic time clock.

REP-P Advantages

REP-P enables software-based operation, with mobility and convenience for distributed teams.

Digital operation by phone, tablet, or computer
Immediate digital receipt after each clock-in
Integrated facial recognition and geolocation
Instant deployment without bureaucracy
Requirement updates monitored by the product team

✅ REP-P adoption should consider applicable technical requirements, internal policy and company legal guidance. REP-A follows a separate agreement or collective-convention dynamic.

Comparison: REP-P vs REP-A

REP-A (Alternative)

Requires ACT (Collective Agreement) or CCT (Collective Convention)
Needs union negotiation
Must monitor agreement expiration (alert 60 days before)
Higher deployment complexity

REP-P (Program) ✓ UsePonto

Requires legal fit validation
Deployment with operational review
Software technical requirements
Simplicity and agility

4. CLT Compliance

UsePonto organizes operational validations that help HR review relevant Brazilian Labor Law (CLT) points:

Art. 58

Maximum 8 hours daily (10 hours with compensation)

Art. 59

Limit of 2 overtime hours per day

Art. 66

Minimum 11-hour rest between shifts (inter-shift rest)

Art. 71

Intra-shift break: 1 hour for shifts >6h, 15 minutes for 4h-6h

Art. 74

Mandatory time clock for companies with 20+ employees

11 Mandatory Clock-in Validations

Every time clock entry in UsePonto goes through the following automated validations:

1 Authenticated employee with active employment

2 Chronological sequence of entries

3 Minimum 1-minute interval between entries

4 Block future time entries

5 Prevention of duplicate entries

6 10-minute daily tolerance (Art. 58 §1º CLT)

7 Alerts on holidays and weekly rest days

8 Overtime limit control (2h/day)

9 Intra-shift break validation

10 Inter-shift rest validation (11h)

11 Geolocation support

5. Certifications and Compliance

Portaria MTP 671/2021

Workflows oriented to current electronic time clock regulation

REP-P Model

Program-based operation with traceability workflows

LGPD Compliant

Personal data processing according to Law 13.709/2018